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Committee Roles & Responsibilities

Volunteers to run the club committee are integral to the successful running and growth of our fantastic club. Each year the AGM we invite paid up club members to step up and take on a role on the committee. The roles for the coming 2026/2027 season are listed below.

Click on the role name to view more information then submit your details in the form below to express your interest in getting involved. 

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Chairperson

Reports to: Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Club Chair provides strategic leadership and overall direction for DINK Brighton, ensuring the club operates effectively, sustainably and in line with its vision and values. The Chair is responsible for leading the committee, supporting volunteers, representing the club externally, and ensuring that members receive a safe, welcoming and high-quality experience.

Key Responsibilities

Leadership & Strategy

  • Provide clear leadership and direction for the club.
  • Develop and oversee the club’s strategic vision and long-term objectives.
  • Lead committee meetings and the Annual General Meeting (AGM).
  • Ensure decisions are made in the best interests of the club and its members.
  • Foster a positive, inclusive and collaborative committee culture.

Governance

  • Ensure the club complies with its constitution, policies and relevant legislation.
  • Oversee good governance, safeguarding and health & safety standards.
  • Ensure committee decisions are implemented effectively.
  • Support succession planning and committee recruitment.

Committee Management

  • Coordinate and support committee members in delivering their respective responsibilities.
  • Delegate tasks appropriately while maintaining overall oversight.
  • Encourage teamwork, accountability and effective communication.
  • Resolve disputes or issues where required.

Club Development

  • Identify opportunities to grow membership and participation.
  • Support the development of new programmes, leagues, tournaments and coaching opportunities.
  • Help secure partnerships, sponsorships and funding opportunities.
  • Drive initiatives that enhance the member experience.

Representation

  • Act as the primary ambassador for DINK Brighton.
  • Represent the club with governing bodies, venues, local authorities, sponsors and partner organisations.
  • Build and maintain positive relationships with external stakeholders.
  • Promote the club positively within the wider pickleball community.

Financial Oversight

  • Work alongside the Treasurer to ensure the club remains financially sustainable.
  • Support annual budgeting and financial planning.
  • Approve significant expenditure in accordance with club procedures.

Member Experience

  • Promote an inclusive, respectful and welcoming club culture.
  • Encourage high standards of sportsmanship and behaviour.
  • Ensure member feedback is considered in club decision-making.
  • Help resolve member concerns where appropriate.

Person Specification

The Club Chair should ideally demonstrate:

  • Strong leadership and organisational skills.
  • Excellent communication and interpersonal abilities.
  • Strategic thinking and sound decision-making.
  • Ability to motivate and support volunteers.
  • Good understanding of governance and committee working.
  • Passion for developing pickleball and community sport.
  • Integrity, fairness and professionalism.
  • Ability to remain impartial when handling issues.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Represent the club at key events where possible.
  • Provide ongoing leadership and decision-making throughout the year.

(Time commitment will vary depending on club activities and events.)

Key Relationships

  • Club Committee
  • Club Members
  • Coaches and Volunteers
  • Venue Partners
  • Pickleball England
  • Sponsors and Community Partners

Success Measures

The Chair will be successful when:

  • The club operates effectively and sustainably.
  • Members report a positive club experience.
  • Committee members work collaboratively and effectively.
  • Membership and participation continue to grow.
  • The club maintains strong financial health and good governance.
  • DINK Brighton is recognised as a welcoming, professional and community-focused club.

 

This role is central to ensuring DINK Brighton continues to grow as one of the UK’s leading pickleball clubs, delivering outstanding opportunities for players of all abilities while maintaining the values of inclusivity, integrity, enjoyment and excellence.

Secretary

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Club Secretary is responsible for the efficient administration of DINK Brighton, ensuring the club is well organised, compliant and effectively governed. The Secretary acts as the central point of communication for the committee, maintains official club records, supports the smooth running of meetings, and ensures key administrative tasks are completed accurately and on time.

Key Responsibilities

Club Administration

  • Act as the primary point of contact for official club correspondence.
  • Maintain accurate club records, including committee details and governance documents.
  • Ensure important documents are securely stored and accessible to the committee.
  • Maintain an annual calendar of key club dates and deadlines.

Committee Support

  • Organise committee meetings in consultation with the Chair.
  • Prepare and circulate meeting agendas in advance.
  • Attend committee meetings and the Annual General Meeting (AGM).
  • Record accurate minutes, actions and decisions.
  • Distribute meeting minutes promptly and maintain an archive of committee records.
  • Monitor progress of agreed actions between meetings.

Governance & Compliance

  • Ensure the club complies with its constitution and governance requirements.
  • Support the committee in maintaining appropriate club policies and procedures.
  • Coordinate constitutional reviews and amendments where required.
  • Maintain records required by governing bodies and regulatory organisations.

Communication

  • Coordinate official communications between the committee and members.
  • Issue notices for committee meetings, the AGM and any Extraordinary General Meetings (EGMs).
  • Support the committee with member announcements and administrative communications.
  • Respond to or appropriately direct club enquiries.

Membership Administration

  • Support the committee with membership administration where required.
  • Maintain committee and volunteer contact information.
  • Assist with maintaining accurate membership records where responsibility is shared.

External Liaison

  • Act as the administrative contact for governing bodies, venues and partner organisations.
  • Submit required documentation or returns where appropriate.
  • Support applications for grants, affiliations or club accreditation schemes.

Record Keeping

Maintain accurate records of:

  • Committee meetings and decisions.
  • AGM and EGM minutes.
  • Club policies and procedures.
  • Governance documentation.
  • Important correspondence.
  • Annual reports and historical records.

Person Specification

The Club Secretary should ideally demonstrate:

  • Excellent organisational and administrative skills.
  • Strong written communication and attention to detail.
  • Ability to produce accurate meeting minutes and records.
  • Good time management and reliability.
  • Strong interpersonal skills and professionalism.
  • Ability to handle confidential information appropriately.
  • Confidence using email, shared documents and common office software.
  • Commitment to supporting good governance and effective committee working.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Prepare agendas and circulate papers before meetings.
  • Produce and distribute minutes following meetings.
  • Respond to administrative enquiries throughout the year.

(Time commitment will vary depending on club activities and governance requirements.)

Key Relationships

  • Club Chair
  • Club Committee
  • Club Members
  • Pickleball England
  • Venue Partners
  • Sponsors and Community Partners

Success Measures

The Club Secretary will be successful when:

  • Committee meetings are well organised and efficiently administered.
  • Accurate records and minutes are maintained.
  • Club governance requirements are met.
  • Committee actions are effectively tracked and communicated.
  • Official communications are timely, accurate and professional.
  • The committee has the administrative support needed to operate efficiently.

 

The Club Secretary plays a vital role in ensuring DINK Brighton operates professionally, transparently and effectively. By maintaining excellent administration, supporting governance and enabling effective communication, the Secretary helps create a well-run club that allows the committee to focus on delivering an outstanding experience for all members.



Treasurer

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Club Treasurer is responsible for the financial management of DINK Brighton, ensuring the club’s finances are managed responsibly, transparently and in accordance with good governance practices. The Treasurer oversees the club’s income, expenditure, budgeting and financial reporting, helping to ensure the long-term financial sustainability of the club.

Key Responsibilities

Financial Management

  • Maintain accurate and up-to-date financial records for the club.
  • Manage the club’s bank accounts and financial systems.
  • Monitor all income and expenditure.
  • Ensure all payments and reimbursements are processed promptly and accurately.
  • Safeguard the club’s financial assets.

Budgeting & Financial Planning

  • Prepare the club’s annual budget in consultation with the committee.
  • Monitor financial performance against budget.
  • Provide financial forecasts to support committee decision-making.
  • Advise the committee on the financial implications of proposed activities and investments.

Financial Reporting

  • Present a Treasurer’s report at committee meetings.
  • Prepare annual financial statements for presentation at the Annual General Meeting (AGM).
  • Provide regular updates on the club’s financial position.
  • Ensure financial information is clear, accurate and understandable.

Income Management

  • Oversee the collection of membership fees where applicable.
  • Monitor income from coaching sessions, leagues, tournaments and club events.
  • Ensure sponsorship, grants and fundraising income is accurately recorded.
  • Reconcile income received against expected payments.

Expenditure Control

  • Process authorised payments.
  • Maintain appropriate financial controls and approval processes.
  • Ensure expenditure is properly recorded and supported by receipts or invoices.
  • Monitor cash flow and maintain adequate reserves.

Compliance & Governance

  • Ensure the club complies with all financial obligations and relevant legislation.
  • Maintain appropriate financial records for audit or independent examination where required.
  • Support the committee in developing financial policies and procedures.
  • Ensure appropriate insurance and financial protections are maintained where applicable.

Banking & Record Keeping

  • Reconcile bank accounts regularly.
  • Maintain records of invoices, receipts and supporting documentation.
  • Retain financial records in accordance with legal and governance requirements.
  • Support the annual handover of financial information to future Treasurers.

Person Specification

The Club Treasurer should ideally demonstrate:

  • Good financial awareness and numeracy.
  • Strong organisational and record-keeping skills.
  • High levels of accuracy and attention to detail.
  • Integrity, honesty and discretion.
  • Ability to explain financial information clearly to non-financial committee members.
  • Competence using spreadsheets and financial software.
  • Good time management and reliability.
  • Commitment to transparency and good financial governance.

A professional accounting qualification is not required, although experience managing budgets or finances would be beneficial.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Carry out regular bookkeeping and bank reconciliations throughout the year.
  • Prepare monthly financial reports.
  • Produce the annual accounts and budget.

(Time commitment will vary depending on club activity levels and financial transactions.)

Key Relationships

  • Club Chair
  • Club Secretary
  • Club Committee
  • Club Members
  • Banks and Financial Providers
  • Sponsors, Grant Providers and Funding Organisations
  • Independent Examiner or Auditor (where applicable)

Success Measures

The Club Treasurer will be successful when:

  • The club remains financially healthy and sustainable.
  • Financial records are accurate, complete and up to date.
  • Committee members receive timely and meaningful financial information.
  • Budgets are effectively managed and monitored.
  • Financial controls are followed consistently.
  • The club meets all financial governance and reporting requirements.
  • Members have confidence that club finances are managed responsibly and transparently.

The Club Treasurer plays a critical role in safeguarding the financial future of DINK Brighton. Through sound financial management, careful planning and transparent reporting, the Treasurer enables the club to invest confidently in its members, facilities, coaching programmes and future growth while ensuring long-term sustainability.

Welfare & Safeguarding Officer

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Welfare & Safeguarding Officer is responsible for promoting a safe, inclusive and respectful environment for everyone involved in DINK Brighton. The role ensures that appropriate safeguarding and welfare policies are in place, that concerns are managed appropriately, and that the club meets its responsibilities to protect children, young people and adults at risk.

The Welfare & Safeguarding Officer acts as the club’s designated point of contact for safeguarding and welfare matters and works closely with the committee, coaches, volunteers and Pickleball England where appropriate.

Key Responsibilities

Safeguarding

  • Act as the club’s Designated Safeguarding Officer.
  • Promote a culture where safeguarding is everyone’s responsibility.
  • Ensure the club complies with Pickleball England safeguarding policies and procedures.
  • Maintain up-to-date safeguarding knowledge through appropriate training.
  • Support coaches and volunteers in understanding their safeguarding responsibilities.

Welfare

  • Promote an inclusive, welcoming and respectful environment for all members.
  • Support the wellbeing of members, volunteers and coaches.
  • Encourage positive behaviour, sportsmanship and respect throughout the club.
  • Help ensure club activities are accessible and inclusive for participants of all backgrounds and abilities.

Managing Concerns

  • Act as the first point of contact for safeguarding or welfare concerns.
  • Receive, record and respond appropriately to concerns or disclosures.
  • Maintain confidentiality while following appropriate reporting procedures.
  • Escalate concerns to Pickleball England, statutory agencies or emergency services where necessary.
  • Keep accurate, confidential records of safeguarding matters.

Policies & Compliance

  • Ensure safeguarding and welfare policies remain current and are reviewed regularly.
  • Support the committee in implementing safeguarding procedures.
  • Monitor compliance with DBS requirements where applicable.
  • Ensure appropriate parental consent and emergency contact procedures are followed for junior activities.
  • Support risk assessments relating to safeguarding and welfare.

Education & Awareness

  • Promote safeguarding awareness throughout the club.
  • Encourage committee members, coaches and volunteers to complete required safeguarding training.
  • Provide guidance on good practice when working with children and adults at risk.
  • Support the induction of new volunteers and coaches with safeguarding information.

Incident Management

  • Advise the committee on safeguarding-related issues.
  • Assist in managing complaints involving welfare or safeguarding.
  • Support investigations where appropriate.
  • Recommend improvements following incidents or near misses.

Person Specification

The Welfare & Safeguarding Officer should ideally demonstrate:

  • A genuine commitment to safeguarding and inclusion.
  • Integrity, empathy and good judgement.
  • Excellent listening and communication skills.
  • Ability to remain calm when dealing with sensitive situations.
  • Understanding of confidentiality and data protection.
  • Good organisational and record-keeping skills.
  • Confidence in following safeguarding procedures and escalating concerns appropriately.
  • Ability to work impartially and fairly.

A safeguarding qualification is desirable and training should be completed in accordance with Pickleball England requirements.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Complete safeguarding training and maintain knowledge.
  • Be available to respond to safeguarding or welfare concerns as they arise.
  • Carry out periodic reviews of safeguarding policies and procedures.

(Time commitment is generally low but may increase if safeguarding concerns arise.)

Key Relationships

  • Club Chair
  • Club Committee
  • Club Members
  • Coaches and Volunteers
  • Parents and Guardians
  • Pickleball England Safeguarding Team
  • Local Safeguarding Partners and Statutory Agencies (where required)

Success Measures

The Welfare & Safeguarding Officer will be successful when:

  • Members feel safe, respected and supported.
  • Safeguarding concerns are handled promptly, confidentially and appropriately.
  • The club complies with Pickleball England safeguarding requirements.
  • Coaches and volunteers understand their safeguarding responsibilities.
  • Policies and procedures remain current and effective.
  • The club maintains a positive, inclusive and welcoming environment for all participants.

The Welfare & Safeguarding Officer plays a vital role in protecting the wellbeing of everyone involved in DINK Brighton. By promoting a safe, inclusive and supportive culture, the role helps ensure that all members—particularly children, young people and adults at risk—can enjoy pickleball in an environment where they feel respected, valued and protected.

 

Venue Bookings Co-ordinator

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Venue Bookings Co-ordinator is responsible for securing and managing all venue bookings required for DINK Brighton’s coaching sessions, club nights, leagues, tournaments and special events. The role ensures that courts and facilities are booked accurately, efficiently and cost-effectively, enabling the club to deliver a reliable programme of activities throughout the year.

The Venue Bookings Administrator works closely with the committee, coaches and event organisers to ensure venue availability meets the club’s operational needs.

Key Responsibilities

Venue Management

  • Book courts and facilities required for all club activities.
  • Maintain strong working relationships with venue managers and booking teams.
  • Negotiate booking schedules and, where appropriate, favourable hire arrangements.
  • Ensure venue bookings align with the club’s annual programme.

Booking Administration

  • Maintain an accurate calendar of all venue bookings.
  • Confirm bookings in writing and retain booking confirmations.
  • Monitor booking deadlines, cancellation policies and payment requirements.
  • Ensure bookings are amended or cancelled promptly when necessary.

Programme Coordination

  • Work with coaches, event organisers and the committee to understand venue requirements.
  • Coordinate bookings for:
    • Weekly club sessions
    • Coaching programmes
    • Social play
    • Leagues
    • Box leagues
    • Team training
    • Tournaments
    • AGM and club meetings
    • Special events
  • Identify opportunities to increase court availability where demand exists.

Communication

  • Keep the committee informed of confirmed bookings and any changes.
  • Notify coaches and session leads of venue changes or cancellations.
  • Communicate with venue providers regarding operational issues affecting club sessions.

Financial Coordination

  • Work alongside the Treasurer to ensure venue invoices are received and paid on time.
  • Monitor venue hire costs against agreed budgets.
  • Highlight opportunities for cost savings or improved value.

Risk Management

  • Ensure venues meet the club’s operational and safety requirements.
  • Identify potential booking conflicts or shortages well in advance.
  • Develop contingency plans where venues become unavailable.
  • Support the committee in sourcing alternative venues when required.

Club Development

  • Research potential new venues to support club growth.
  • Maintain a database of local venues and facilities.
  • Support expansion into new geographical areas where appropriate.
  • Assist with venue planning for major tournaments and events.

Person Specification

The Venue Bookings Administrator should ideally demonstrate:

  • Excellent organisational and planning skills.
  • Strong attention to detail.
  • Good communication and relationship-building abilities.
  • Confidence negotiating with venue providers.
  • Ability to manage multiple bookings and deadlines.
  • Competence using online booking systems, calendars and spreadsheets.
  • Good problem-solving skills and flexibility.
  • Reliability and excellent time management.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Manage bookings throughout the year.
  • Respond to booking changes and venue enquiries as required.
  • Review future venue requirements regularly.

(Time commitment will increase during tournament planning and programme expansion.)

Key Relationships

  • Club Chair
  • Club Committee
  • Coaches and Session Leads
  • Tournament and Event Organisers
  • Treasurer
  • Venue Managers and Booking Teams
  • Club Members

Success Measures

The Venue Bookings Administrator will be successful when:

  • Club sessions and events have suitable venues secured in advance.
  • Venue bookings are accurate, well organised and cost-effective.
  • Booking conflicts and cancellations are minimised.
  • Strong relationships are maintained with venue providers.
  • Coaches and organisers receive timely booking information.
  • The club has sufficient court capacity to support current and future growth.

 

The Venue Bookings Co-ordinator plays a vital role in the successful operation of DINK Brighton. By ensuring the club has access to the right venues at the right times, the role provides the foundation for coaching, social play, leagues, tournaments and events, helping the club deliver a consistent, high-quality experience for all members.



Fixtures Secretary

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Fixtures Secretary is responsible for coordinating DINK Brighton’s competitive fixtures, leagues and inter-club matches. The role ensures that fixtures are organised efficiently, teams are entered into appropriate competitions, venues are booked where required, and players receive clear and timely information.

The Fixtures Secretary works closely with team captains, coaches and the committee to provide members with enjoyable and well-organised competitive playing opportunities.

Key Responsibilities

Fixture Planning

  • Plan and coordinate the club’s competitive fixture calendar.
  • Be the point of contact for the club in relation to competitive leagues and tournaments entered.
  • Liaise with other clubs to arrange friendly matches and inter-club competitions.
  • Coordinate home and away fixtures throughout the season.
  • Ensure fixtures are scheduled to minimise clashes with club activities and events.

Competition Administration

  • Enter club teams into leagues, tournaments and competitions.
  • Ensure entries are submitted before deadlines.
  • Maintain records of fixtures, results and league standings.
  • Liaise with competition organisers regarding schedules, regulations and changes.

Team Coordination

  • Work with team captains and coaches to confirm player availability.
  • Assist with squad selection where appropriate.
  • Ensure teams have sufficient players for each fixture.
  • Coordinate reserve players when required.

Venue & Match Organisation

  • Arrange venue bookings for home fixtures.
  • Confirm court availability and match timings.
  • Ensure visiting teams receive venue information and match details.
  • Coordinate any equipment or logistical requirements for fixtures.

Communication

  • Communicate fixture details clearly and promptly to players and team captains.
  • Notify members of fixture changes, cancellations or postponements.
  • Maintain an up-to-date fixture calendar for the committee and members.
  • Respond to fixture-related enquiries from members and other clubs.

Results & Records

  • Record match results accurately.
  • Submit results to league or competition organisers within required timescales.
  • Maintain historical records of fixtures and results.
  • Provide updates to the committee on team performance and competition progress.

Club Representation

  • Build positive relationships with other clubs and competition organisers.
  • Promote good sportsmanship and professionalism during all fixtures.
  • Support the development of competitive opportunities for members across all standards of play.

Person Specification

The Fixtures Secretary should ideally demonstrate:

  • Excellent organisational and planning skills.
  • Strong communication and coordination abilities.
  • Good attention to detail.
  • Ability to manage multiple fixtures and deadlines.
  • Confidence using spreadsheets, online booking systems and competition software.
  • Good problem-solving skills when rearranging fixtures.
  • Reliability and strong time management.
  • A good understanding of pickleball competitions and club operations.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Coordinate fixtures throughout the playing season.
  • Respond to fixture enquiries and schedule changes as required.
  • Maintain fixture records and competition administration.

(Time commitment will vary depending on the number of teams and competitions entered.)

Key Relationships

  • Club Chair
  • Club Committee
  • Team Captains
  • Coaches
  • Club Members
  • Opposing Clubs
  • League and Tournament Organisers
  • Venue Partners

Success Measures

The Fixtures Secretary will be successful when:

  • Fixtures are organised efficiently and communicated clearly.
  • Teams are entered into appropriate competitions on time.
  • Home and away fixtures run smoothly.
  • Results are submitted accurately and within required deadlines.
  • Players have confidence in the organisation of competitive matches.
  • Positive relationships are maintained with other clubs and competition organisers.

 

The Fixtures Secretary plays a key role in delivering competitive opportunities for DINK Brighton members. Through effective planning, communication and organisation, the role helps ensure that league matches, friendly fixtures and competitions are enjoyable, well-managed and contribute to the continued growth and success of the club.

Club Captain

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Club Captain is responsible for promoting participation, sportsmanship and a positive playing culture across DINK Brighton. Acting as a link between the committee and playing members, the Club Captain supports members on and off the court, helps foster an inclusive and welcoming environment, and works to ensure club sessions, leagues and competitive activities are enjoyable for players of all abilities.

The Club Captain leads by example, encouraging respect, teamwork and fair play while helping to develop the club’s playing standards and community spirit.

Key Responsibilities

Member Engagement

  • Welcome new members and help them integrate into the club.
  • Encourage participation across coaching sessions, social play, leagues and club events.
  • Act as an approachable point of contact for members with playing-related questions or concerns.
  • Promote a friendly, inclusive and supportive club atmosphere.

On-Court Leadership

  • Lead by example in demonstrating excellent sportsmanship and respect.
  • Encourage fair play and positive behaviour during all club activities.
  • Help ensure club sessions run smoothly by supporting coaches and session leaders where appropriate.
  • Assist with organising players into suitable groups during social play or club sessions if required.

Club Competitions

  • Support the organisation and delivery of club leagues, ladders and internal competitions.
  • Encourage members to participate in club and external competitions.
  • Help identify players ready to progress into higher-level play or team competitions.
  • Promote competitive opportunities that are enjoyable and accessible.

Team Support

  • Support team captains with player recruitment and availability where required.
  • Encourage members to represent DINK Brighton in inter-club fixtures and tournaments.
  • Help develop a strong team spirit across all club teams.
  • Celebrate team and individual successes.

Member Development

  • Encourage members to improve their skills through coaching and regular play.
  • Support new players in understanding club etiquette and playing standards.
  • Help identify opportunities for player development and progression.
  • Provide constructive encouragement to players of all abilities.

Communication

  • Act as a liaison between playing members and the committee.
  • Share member feedback relating to playing opportunities and club sessions.
  • Promote club initiatives and encourage member involvement.
  • Support communication of fixture information, events and competitions.

Club Representation

  • Represent DINK Brighton positively at competitions, tournaments and external events.
  • Promote the club’s values both on and off the court.
  • Help build strong relationships with visiting clubs and players.
  • Act as an ambassador for the club within the wider pickleball community.

Person Specification

The Club Captain should ideally demonstrate:

  • Excellent interpersonal and communication skills.
  • A positive, approachable and encouraging attitude.
  • Strong leadership by example.
  • Passion for developing players and growing the club.
  • Fairness, integrity and impartiality.
  • Good organisational skills.
  • Strong understanding of pickleball etiquette and sportsmanship.
  • Ability to motivate and inspire others.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Be present at a range of club sessions and events where possible.
  • Support club competitions and representative fixtures.
  • Engage with members regularly throughout the year.

(Time commitment will vary depending on club activities and competitions.)

Key Relationships

  • Club Chair
  • Club Committee
  • Club Members
  • Team Captains
  • Coaches
  • Tournament and League Organisers
  • Other Pickleball Clubs

Success Measures

The Club Captain will be successful when:

  • Members feel welcomed, supported and encouraged to participate.
  • A positive and inclusive playing culture is maintained.
  • Participation in club sessions and competitions continues to grow.
  • Players demonstrate good sportsmanship and respect.
  • Members have confidence in the club’s on-court leadership.
  • DINK Brighton is recognised for its friendly, supportive and competitive playing environment.

 

The Club Captain is the playing ambassador for DINK Brighton. Through enthusiasm, leadership and a passion for the sport, the Club Captain helps create an environment where every member—whether a beginner or an experienced competitor—feels welcome, supported and inspired to enjoy pickleball and reach their full potential

Coaching Programme Co-ordinator​

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Coaching Coordinator is responsible for planning, coordinating and developing DINK Brighton’s coaching programme. The role ensures members of all ages and abilities have access to high-quality coaching that supports their development, from beginners taking their first steps in pickleball through to experienced players looking to improve their competitive performance.

Working closely with the coaching team and committee, the Coaching Coordinator oversees coaching delivery, supports coach development, and helps ensure the club provides a structured player pathway.

Key Responsibilities

Coaching Programme Management

  • Develop and maintain the club’s annual coaching programme.
  • Coordinate coaching sessions across all ability levels.
  • Ensure coaching opportunities are available for beginners, improvers, intermediate and advanced players.
  • Support the development of junior coaching programmes where applicable.
  • Review and adapt the coaching programme to meet member demand.

Coach Coordination

  • Coordinate the availability and scheduling of coaches.
  • Allocate coaches to sessions based on experience and qualifications.
  • Support communication between coaches and the committee.
  • Assist with the recruitment and induction of new coaches and coaching assistants.
  • Encourage continuing professional development and qualifications.

Player Development

  • Promote a clear player development pathway within the club.
  • Help identify members who would benefit from progression into higher-level coaching or competitive play.
  • Work with coaches to monitor player development and progression.
  • Encourage members to achieve their individual playing goals.

Coaching Standards

  • Promote high-quality, consistent coaching across all club sessions.
  • Ensure coaching reflects current best practice and governing body guidance.
  • Encourage lesson planning and structured session delivery.
  • Support coaches in sharing ideas, resources and good practice.

Administration

  • Maintain an overview of the coaching calendar.
  • Coordinate coaching requirements with the Venue Bookings Administrator.
  • Assist with managing session capacities and waiting lists where appropriate.
  • Support the committee in reviewing coaching demand and programme performance.

Safeguarding & Compliance

  • Work with the Welfare & Safeguarding Officer to ensure coaching activities comply with safeguarding requirements.
  • Ensure coaches hold appropriate qualifications, DBS checks and safeguarding training where required.
  • Promote safe coaching practices at all times.

Club Development

  • Support initiatives to increase coaching participation.
  • Develop programmes that encourage member retention and progression.
  • Promote coaching opportunities through the club’s communication channels.
  • Assist in organising coaching clinics, guest coaches and special development events.

Person Specification

The Coaching Coordinator should ideally demonstrate:

  • A good understanding of pickleball coaching and player development.
  • Excellent organisational and planning skills.
  • Strong communication and leadership abilities.
  • Ability to coordinate and support a team of coaches.
  • Passion for developing players of all ages and abilities.
  • Good problem-solving and decision-making skills.
  • Reliability and attention to detail.
  • A collaborative and supportive approach.

A recognised pickleball coaching qualification is desirable but not essential if the individual has suitable coaching management experience.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Coordinate coaching programmes throughout the year.
  • Liaise regularly with coaches regarding schedules and programme delivery.
  • Review coaching provision and member feedback on an ongoing basis.

(Time commitment may increase during programme launches, coach recruitment or special coaching events.)

Key Relationships

  • Club Chair
  • Club Committee
  • Coaches and Coaching Assistants
  • Welfare & Safeguarding Officer
  • Venue Bookings Administrator
  • Club Members
  • Pickleball England
  • Guest Coaches and Coaching Partners

Success Measures

The Coaching Coordinator will be successful when:

  • The club offers a well-organised and balanced coaching programme.
  • Coaching sessions are consistently well attended.
  • Members demonstrate clear progression in their skills and confidence.
  • Coaches feel supported and have opportunities for development.
  • High coaching standards are maintained across all sessions.
  • Member satisfaction with coaching remains high.
  • The club develops a strong pathway from beginner participation through to competitive play and coaching.

 

The Coaching Coordinator plays a central role in developing the playing standards of DINK Brighton. By ensuring coaching is well organised, inclusive and of a consistently high standard, the role helps members enjoy the sport, improve their skills and achieve their personal goals, while supporting the club’s continued growth and reputation for coaching excellence.

Social media Co-ordinator

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Social Media Officer is responsible for promoting DINK Brighton through engaging and consistent social media content. The role helps raise the club’s profile, attract new members, celebrate the achievements of existing members and communicate club news, events and activities.

Working closely with the committee, coaches and volunteers, the Social Media Officer ensures the club maintains a positive, professional and welcoming online presence that reflects its values and encourages participation.

Key Responsibilities

Social Media Management

  • Manage the club’s social media accounts and maintain a consistent online presence.
  • Develop and deliver a social media content plan aligned with the club’s activities.
  • Schedule and publish regular content across relevant platforms.
  • Ensure branding and messaging remain consistent across all channels.

Content Creation

  • Create engaging posts featuring:
    • Club sessions
    • Coaching programmes
    • Tournaments and events
    • League fixtures and results
    • Member achievements
    • Volunteer recognition
    • Club announcements
    • Promotional campaigns
  • Produce high-quality graphics, photos, videos and reels where appropriate.
  • Encourage members to contribute content and share club experiences.

Community Engagement

  • Respond to comments and messages in a timely and professional manner.
  • Encourage interaction and conversation within the club’s online community.
  • Welcome new followers and help promote an inclusive online environment.
  • Promote good sportsmanship and positive club values through social media.

Marketing & Promotion

  • Promote club sessions, coaching courses and special events.
  • Support membership recruitment campaigns.
  • Publicise tournament entries, results and success stories.
  • Promote partnerships, sponsors and community initiatives where appropriate.

Photography & Media

  • Coordinate photography and video content from club activities.
  • Ensure appropriate permissions are obtained when photographing or filming participants, particularly children.
  • Maintain an organised library of media assets for future use.

Brand Management

  • Ensure all communications reflect the club’s values and identity.
  • Follow the club’s branding guidelines.
  • Maintain a positive and professional public image for DINK Brighton.

Performance Monitoring

  • Monitor social media performance and audience engagement.
  • Report on key metrics such as reach, engagement and follower growth.
  • Identify opportunities to improve content and increase visibility.
  • Keep up to date with social media trends and platform developments.

Person Specification

The Social Media Officer should ideally demonstrate:

  • Excellent written communication skills.
  • Creativity and an eye for engaging content.
  • Good understanding of major social media platforms.
  • Experience using graphic design or content creation tools (e.g. Canva or similar).
  • Basic photography and video editing skills.
  • Good organisational and planning abilities.
  • Positive and approachable communication style.
  • Enthusiasm for promoting community sport.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Create and publish content several times each week.
  • Attend selected club sessions and events to capture content.
  • Respond to social media enquiries and messages as required.

(Time commitment may increase around major events and tournaments.)

Key Relationships

  • Club Chair
  • Club Committee
  • Coaches and Volunteers
  • Club Members
  • Tournament and Event Organisers
  • Sponsors and Community Partners
  • Venue Partners

Success Measures

The Social Media Officer will be successful when:

  • The club maintains an active and engaging social media presence.
  • Membership enquiries and participation continue to grow.
  • Club events and programmes are effectively promoted.
  • Members feel recognised and celebrated online.
  • Brand identity is consistent across all communications.
  • Social media engagement, reach and follower numbers show sustained growth.
  • The club is viewed positively within the local pickleball community.

 

The Social Media Officer plays a key role in telling the story of DINK Brighton. By showcasing the club’s people, activities and achievements, the role helps build a strong sense of community, attract new members and reinforce DINK Brighton’s reputation as one of the UK’s leading and most welcoming pickleball clubs.

Social Secretary

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

The Social Secretary is responsible for planning and coordinating the social activities that help build a strong, welcoming and inclusive community within DINK Brighton. The role creates opportunities for members to connect both on and off the court, helping to strengthen friendships, improve member retention and reinforce the club’s positive culture.

Working closely with the committee and volunteers, the Social Secretary organises a varied programme of social events that appeals to members of all ages, backgrounds and playing abilities.

Key Responsibilities

Social Event Planning

  • Develop and deliver an annual calendar of social events.
  • Organise a variety of activities, including:
    • Club social evenings
    • Christmas parties
    • Summer socials
    • Awards evenings
    • BBQs and picnics
    • Charity events
    • Quiz nights
    • Celebration events
    • End-of-season gatherings
  • Ensure events are enjoyable, inclusive and accessible to all members.

Event Organisation

  • Coordinate venues, bookings and suppliers where required.
  • Manage event logistics, including timings, catering and entertainment.
  • Work with volunteers to support event delivery.
  • Monitor event attendance and gather feedback for future improvements.

Member Engagement

  • Encourage members to participate in social events.
  • Welcome new members and help them feel part of the club community.
  • Create opportunities for members from different playing levels to meet and socialise.
  • Promote an inclusive and friendly club atmosphere.

Communication & Promotion

  • Promote social events through the club’s communication channels.
  • Work with the Social Media Officer to publicise upcoming events and share highlights afterwards.
  • Ensure members receive clear information about event details and booking arrangements.
  • Encourage members to suggest ideas for future social activities.

Volunteer Coordination

  • Recruit and coordinate volunteers to assist with events.
  • Delegate responsibilities where appropriate.
  • Recognise and thank volunteers for their contributions.

Budget Management

  • Work with the Treasurer to prepare budgets for social activities.
  • Monitor event expenditure and income where applicable.
  • Seek value for money while maintaining high-quality events.
  • Support sponsorship or fundraising opportunities linked to social events.

Club Culture

  • Promote the club’s values through social activities.
  • Encourage an atmosphere of respect, friendship and inclusion.
  • Help celebrate member achievements, milestones and volunteer contributions.
  • Support initiatives that strengthen the sense of community within the club.

Person Specification

The Social Secretary should ideally demonstrate:

  • Excellent organisational and event-planning skills.
  • Strong communication and interpersonal abilities.
  • Creativity and enthusiasm for organising enjoyable activities.
  • Ability to motivate and coordinate volunteers.
  • Good time management and attention to detail.
  • A welcoming, friendly and approachable personality.
  • Ability to manage budgets and event logistics.
  • Passion for building a strong club community.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Plan and organise social events throughout the year.
  • Coordinate volunteers and suppliers as required.
  • Attend club social events where possible.

(Time commitment will vary depending on the number and scale of events organised.)

Key Relationships

  • Club Chair
  • Club Committee
  • Club Members
  • Social Media Officer
  • Treasurer
  • Venue Providers
  • Event Suppliers and Sponsors
  • Volunteers

Success Measures

The Social Secretary will be successful when:

  • The club delivers a varied and enjoyable programme of social events.
  • Members feel welcomed, connected and engaged with the club.
  • Attendance at social events is strong and continues to grow.
  • New members integrate quickly into the club community.
  • Events are well organised and delivered within budget.
  • Members report a positive sense of belonging and club spirit.
  • Social activities contribute to improved member retention and overall satisfaction.

 

The Social Secretary plays an important role in creating the community spirit that makes DINK Brighton more than just a place to play pickleball. By organising enjoyable social events and encouraging meaningful connections between members, the role helps foster an inclusive, supportive and vibrant club culture where friendships flourish alongside a shared love of the game.

General Committee Member

Reports to: Club Chair and Club Members
Term: As defined by the Club Constitution

Purpose of the Role

A General Committee Member contributes to the effective management and development of DINK Brighton by supporting the committee in delivering the club’s objectives. Committee Members help shape decisions, represent the interests of members, volunteer at club activities and events, and assist with projects that contribute to the continued growth and success of the club.

This role provides flexibility, allowing individuals to contribute their skills, experience and enthusiasm across a wide range of club activities without holding a specific portfolio.

Key Responsibilities

Committee Participation

  • Attend committee meetings and actively contribute to discussions.
  • Participate in decision-making that supports the club’s objectives.
  • Vote on committee matters where appropriate.
  • Support the implementation of committee decisions.

Member Representation

  • Actively represent the interests and views of club members.
  • Encourage feedback from members and share it constructively with the committee.
  • Promote a welcoming, inclusive and respectful club environment.
  • Help resolve minor issues or direct members to the appropriate committee officer where necessary.

Club Support

  • Assist with the delivery of club activities, sessions and events.
  • Volunteer at tournaments, competitions, open days and social events.
  • Support committee-led projects and initiatives.
  • Help identify opportunities to improve the club and member experience.

Club Development

  • Contribute ideas for growing membership and participation.
  • Support initiatives to attract new members and retain existing ones.
  • Assist with fundraising, sponsorship and promotional activities where appropriate.
  • Encourage positive engagement within the local pickleball community.

Governance

  • Support the committee in maintaining good governance and compliance.
  • Act in accordance with the club’s constitution, policies and procedures.
  • Maintain confidentiality where committee discussions involve sensitive matters.
  • Declare any conflicts of interest where appropriate.

Communication

  • Promote club activities and initiatives to members.
  • Assist with member communications where requested.
  • Support other committee members with projects and tasks.
  • Be a positive ambassador for DINK Brighton at all times.

Person Specification

The General Committee Member should ideally demonstrate:

  • Enthusiasm for supporting the club and its members.
  • Good communication and interpersonal skills.
  • A collaborative and positive attitude.
  • Reliability and willingness to volunteer.
  • Ability to work as part of a team.
  • Good judgement and integrity.
  • Commitment to fairness, inclusion and the club’s values.
  • A willingness to contribute ideas and support club development.

Previous committee experience is not essential. The club welcomes members with a range of skills, backgrounds and experiences who are committed to helping DINK Brighton thrive.

Time Commitment

Typically:

  • Attend monthly committee meetings.
  • Attend the Annual General Meeting.
  • Support club events and activities throughout the year where available.
  • Assist with committee projects as required.

(Time commitment is flexible and can be adapted to suit individual availability.)

Key Relationships

  • Club Chair
  • Club Committee
  • Club Members
  • Coaches and Volunteers
  • Team Captains
  • Venue Partners
  • Sponsors and Community Partners

Success Measures

The General Committee Member will be successful when:

  • They actively contribute to committee discussions and decision-making.
  • They support the successful delivery of club activities and events.
  • Members feel represented and supported.
  • They work collaboratively with other committee members.
  • They help create a welcoming, inclusive and positive club culture.
  • Their contribution supports the continued growth, sustainability and success of DINK Brighton.

 

General Committee Members are an essential part of the leadership team at DINK Brighton. By bringing fresh ideas, volunteering their time and supporting the work of the committee, they help ensure the club remains well managed, financially sustainable and focused on delivering an outstanding experience for every member.